Does This Sound Familiar?
You run a mid-sized contracting company, managing 8-12 active construction projects at any time. Your typical day involves visiting job sites, coordinating with superintendents for status updates, and responding to client inquiries about project progress.
Despite daily progress on projects, the lack of regular photo documentation leads to client concerns about pace. You spend evenings compiling email updates with photos from your phone, often trying to recall which project and date each photo represents.
Superintendents send photos via text throughout the day, but these updates are difficult to organize and retrieve. When clients question milestone completion, locating the relevant documentation in text threads takes significant time.
Here's how this workflow transforms with Project Centerline.
A Week With Project Centerline
Monday, 7:30 AM - The Check In
On TimeYour superintendent Jake arrives at the Riverside project and opens the Project Centerline mobile app. He clicks "Check In" and the GPS automatically logs his arrival time and location. He takes a wide shot of the foundation work completed Friday, then close-ups of the rebar placement and the plumbing rough-in.
He adds a quick voice note: "Foundation inspection scheduled for tomorrow at 10 AM. Plumbing is ready. Weather looks good for the pour on Wednesday." Takes him 90 seconds. The photos and updates are instantly visible to everyone on the project—property manager, lender, and you.
"My superintendents used to hate doing progress reports. Now they just take photos like they're posting to Instagram, and the system does the rest. They actually enjoy showing off their work."
Monday, 10:00 AM - Remote Job Walk
Your estimator is out of town when a client needs a bid by end of day. She assigns a Check In to a junior team member with specific notes: "Document the main electrical panel, all lighting panels, and note the current amp service." He opens the Check In on his phone, reviews her instructions, and starts documenting.
As he captures photos and notes, everything syncs in real-time. Back at the office, your estimator watches the photos appear on her screen. She can see the panel details, zoom in on specifications, and start building the estimate before he even leaves the site. No waiting for him to return. No missing information. No photos lost on someone's phone.
"I used to send someone out, wait hours for them to get back, then find out they didn't photograph what I needed. Now I guide them through Check In notes and see everything as they document it. Cut our site visit turnaround from a day to an hour."
Monday, Throughout the Day - Field Workers
Whether you're managing a project with one superintendent or running an electrical company with 30 electricians in the field, documentation happens the same way. Your field workers open the app, snap photos of their work, and it automatically uploads to the project. Instantly.
No more individually emailing to request photos. No more workers storing hundreds of job site photos on their personal phones, trying to remember which photo belongs to which project. No more searching through camera rolls. They take the photo, it uploads automatically to the right project, and they're back to work in seconds.
Your electricians, plumbers, HVAC techs—everyone documents their work as they go. You see everything in real-time without having to chase anyone down. More time working on the project, less time managing photos.
"We have 30 electricians across multiple job sites. Before Project Centerline, getting photos from them was like pulling teeth. Now they just take the photo through the app and it's done. My phone doesn't get blown up with random texts anymore, and they're not wasting time managing photos on their phones."
Tuesday, 2:15 PM - The Back Office
Your back office team opens Project Centerline and sees the foundation milestone marked complete with timestamped, GPS-tagged photos from the job site. They can see exactly what work was done, when it was completed, and have all the documentation they need in one place.
With a few clicks, they generate an invoice for the completed milestone, attach the Check In report and progress photos, and send it to the client—all from the same platform. No more hunting through emails for photos or creating reports manually. The invoice goes out in minutes instead of days.
They can track the payment status in real-time: invoice sent, viewed by client, payment pending, payment received. Everyone knows exactly where every invoice stands without having to call accounting or check multiple systems.
"Our back office used to spend days compiling reports and chasing down photos for invoicing. Now they can invoice a completed milestone the same day with all the documentation attached. Cash flow improved because we're billing faster and tracking payments seamlessly."
Wednesday, All Day - The Progress
Jake checks in at 7:00 AM with a photo of the concrete trucks arriving. At 9:30 AM, a progress photo of the pour in progress. At 2:45 PM, the completed foundation with the finish crew smoothing the surface. At 4:00 PM, a final shot of the completed work with forms in place for curing.
The client opens their Project Centerline dashboard during their afternoon meeting and sees the four timestamped photos from today. They can watch their project literally progressing hour by hour. Instead of calling David to ask if the pour happened, they text him: "Foundation looks amazing! Thank you for the real-time updates."
"The best part? I didn't send a single update. The system did it all automatically as my team checked in throughout the day. My clients went from anxious to excited because they can finally see what's happening."
Friday, 4:00 PM - The Report
During the weekly status meeting, you screen-share your dashboard. Each project displays a visual timeline with timestamped photos showing exactly what happened and when. No more trying to remember details or digging through text messages for photos.
The client clicks into the Westlake project and scrolls through 23 photos taken by three different crew members this week. They can see exactly how the second floor came together, day by day, hour by hour. They ask David about a specific framing detail visible in Tuesday's photos. David pulls up that exact photo, sees Jake's voice note explaining the engineering decision, and answers the question in 30 seconds.
"Status meetings used to be me talking for an hour trying to remember details. Now I just show them the timeline and let the photos tell the story. We spend our time planning ahead instead of recapping the past."
How Project Centerline Works for Contractors
Everything David and his teams use to document progress and keep clients in the loop automatically.
GPS Check-Ins
Superintendents and crews check in with one tap. GPS verifies they're on site. Automatic time tracking for labor reports. No more manual timesheets.
Photo Documentation
Take photos throughout the day, add quick voice notes. System automatically organizes by project, date, and milestone. Perfect for proving completed work.
Real-Time Progress Timeline
Clients see every check-in and photo as it happens. No more "is anyone working on my project?" calls. Complete transparency builds trust.
Team Coordination
All crew members see the project timeline. Know what's been done and what's next. Seamless handoffs between trades. No more "I didn't know that was finished."
Voice Notes & Annotations
Add context to photos with voice notes—easier than typing on a job site. Annotate photos to highlight specific details. Complete story in seconds.
Automated Reports
Weekly progress reports generated automatically from check-ins and photos. Share timeline links with clients, inspectors, or lenders. Professional without the work.
Ready to Make Your Progress Visible?
Join contractors who've eliminated status update calls and gained client trust through radical transparency.